Privacy Policy

INTRODUCTION. This Privacy Policy explains how your personal data is processed when you interact with the HMS & FUNA website and services.

Personal data processing carried out by Videlio Group or any of its entities is performed in accordance with Regulation (EU) 2016/679 of 27 April 2016 ("GDPR"), concerning the protection of natural persons with regard to the processing of personal data and the free movement of such data, and with French Law No. 78-17 of 6 January 1978, as amended, relating to information technology, data files and civil liberties.

VIDELIO GROUP. The Videlio Group brings together the entities responsible for processing your data.

Videlio, headquartered at 141 avenue des Grésillons, 92230 Gennevilliers, France. Videlio HMS, headquartered at 25/27 rue Louis Breguet, 44600 Saint-Nazaire, France. Videlio FUNA GmbH, headquartered at Stedinger Straße 11, 26723 Emden, Germany. Throughout this Policy, "we" refers to the Videlio Group or one of its entities, depending on the context.

DATA PROTECTION OFFICER. The Videlio Group has appointed a Data Protection Officer registered with the CNIL.

You may contact our Data Protection Officer for any question related to the processing of your personal data or the exercise of your rights. By email: donnees-personnelles@videlio.com. By post: Délégué à la Protection des Données, Videlio, 141 avenue des Grésillons, 92230 Gennevilliers, France.

YOUR RIGHTS. You have full control over the personal data we hold about you.

You have the right to access your data, rectify or erase it, object to its processing, and request restriction. If processing is based on your consent, you may withdraw it at any time. You also have the right to lodge a complaint with the CNIL, the French data protection authority, by visiting www.cnil.fr or by post at CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France.

BROWSING THE WEBSITE. When you browse our website, we process your data to respond to your requests and improve your experience.

If you contact us through our forms, your data is processed to handle your request, on the basis of pre-contractual measures. Fields marked with an asterisk are mandatory. We also produce aggregated audience statistics to analyze navigation patterns, improve the site and detect anomalies. This processing is based on your consent, collected when you first authorize the use of cookies.

COOKIES AND ANALYTICS. Cookies help us understand how the website is used and improve it over time.

Our website uses cookies to measure audience, analyze navigation patterns and detect anomalies. These cookies are only activated with your consent, which you are asked to provide on your first visit. You can change your preferences at any time through the cookie settings. Technical cookies strictly necessary for the functioning of the site do not require consent.

COMMERCIAL ACTIVITIES. When we work with you as a client or prospect, we process your data to manage the relationship.

Your data may be processed for commercial outreach, based on our legitimate interest in developing our business. You may object to this processing at any time by clicking the link in any email we send you, or by informing the operator contacting you by phone. Where a contract is in place, your data is processed to manage orders, accounting, after-sales service and potential disputes, on the basis of contract performance, legal obligations or legitimate interest depending on the purpose.

RECRUITMENT. When you apply for a position, we process your data to evaluate your candidacy.

Your data is processed to handle your application, manage interviews and populate the administrative file of successful candidates, on the basis of pre-contractual and contractual measures. We may also retain unsuccessful applications in a CV database, on the basis of our legitimate interest in having relevant profiles available for future opportunities. You may request the removal of your data from this database at any time.

DATA RETENTION. We keep your data only for as long as necessary for the purpose it was collected.

Contact requests and commercial outreach data are kept for three years from the last contact. Audience statistics are kept for twenty-five months. Contractual data is kept for the duration of the contract and applicable warranties. Accounting records are archived for ten years from the closing of the financial year. Unsuccessful applications are kept for two years from the last contact with the candidate.

DATA SHARING. Your data is shared only with those who need it to deliver our services.

Internally, access is limited to the departments involved in managing your request, relationship or application: commercial, marketing, legal, human resources, technical, financial and IT. Externally, your data may be shared with the providers of our CRM, hosting, office suite, videoconferencing and audience measurement solutions, as well as with suppliers and law firms where relevant. All external processors operate under strict confidentiality and data protection obligations.

INTERNATIONAL TRANSFERS. Some of our processors operate outside the European Union, under appropriate safeguards.

Your data may be transferred to service providers based in the United States, including Salesforce, Google and Microsoft. These transfers are governed by Standard Contractual Clauses approved by the European Commission, and where applicable by Binding Corporate Rules, ensuring a level of protection equivalent to that required within the European Union.